Why join us at Team MSC?
We're a worldwide, life first business.
Are you a highly skilled, intuitively organised, and deeply committed Virtual Assistant who thrives on bringing order to brilliant chaos? Do you dream of working with inspiring female founders, helping them scale their businesses with clarity and ease? If so, you've landed in the right place.
At Mindful Systems Co., we're more than just a service provider; we're a partnership, a trusted ally for female-led online businesses. We believe in building businesses that are not just successful, but also sustainable, intentional, and deeply aligned with their owners' visions. And we're looking for exceptional VAs to join our growing team and help us deliver on that promise.
Our core values aren't just words; they are the bedrock of our relationships with our clients and with our team:
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Transparency
Open communication and clear expectations are non-negotiable. We believe that true collaboration flourishes when everyone knows where they stand.
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Communication
We commit to proactive, empathetic, and clear communication. It's the only way we work, ensuring projects flow smoothly and everyone feels heard.
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Mutual Commitment
We are deeply committed to our clients' success, and we expect the same dedication from our team members. We also respect that we all have rich, full lives outside of business hours.
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Respect
For ideas, for time, for expertise, and for the unique journey of each individual.
Who we're looking for...
We're seeking Virtual Assistants who are more than just task-doers; you are proactive problem-solvers, meticulous organisers, and empathetic communicators. You possess:
Exceptional Organizational Prowess: You love bringing order to chaos, whether it's streamlining tech stacks, optimising workflows, or managing complex digital filing systems.
Tech-Savvy & Adaptable: You're comfortable navigating various online tools and platforms (project management software, CRM systems, email marketing platforms, etc.) and are a quick learner when it comes to new systems.
Proactive & Solution-Oriented: You don't wait to be told what to do; you anticipate needs, identify challenges, and propose solutions with a "there is no problem that doesn't have a solution" mindset.
Strong Emotional IQ: You have an intuitive ability to understand client needs, read between the lines, and adjust your approach to foster a truly supportive and productive partnership.
Detail-Oriented & Reliable: You pride yourself on accuracy, consistency, and meeting deadlines without exception.
Experience Supporting Online Businesses: Ideally, you have a proven track record working with female coaches, marketing specialists, or other service providers.
At Mindful Systems Co., "mindful" isn't a buzzword. It means thoughtfully approaching every system, every process, and every solution. It's about discerning what truly serves the client's unique way of working and the business's specific needs, avoiding the "shiny object syndrome" that often leads to overwhelm. We build businesses that reflect an aligned vision, from tools to team to sustainable growth.
HERE'S WHAT WE ARE LOOKING FOR
& More Info About Us
Tools We Use Internally
- ClickUp
- Telegram
- Google Workspace
- Canva
- Brevo
- Shopify
- and are open to using other apps that work in our workflow
Tools Our Clients Use
- ClickUp, Asana, Monday.com, Trello, Notion
- ShowIt, Wordpress, Shopify
- Canva, Adobe Express
- Airtable
- Google Workspace
- Slack, WhatsApp, Telegram
- Zoom, Google Meet, Butter
- and more ...
The Agency Setup
Aneesa Janering - Owner / Founder and client lead
Shivani Gandhi - VA and Team Lead
VA Agency Team: In the process of building
The Hiring Process
Once you fill out the forms below, we will be in touch when a position opens. We hire based on our client capacity and as we are just getting started back in the online space, it may take some time before we are ready to hire.
When that time comes, we will process applications, book a right fit call and connect to see if the position is right for all of us.
What's the point of signing up then?
It registers your interest to be a part of Team MSC and it doesn't mean we can't start to build those bonds through social media and supporting you. Please only apply if you're a team player, someone who doesn't mind holding space for the right opportunities and someone who sees value in community. If this is you, you're our gal!
What It Means to Be Part of Mindful Systems Co.
Joining our team isn't just about taking on projects; it's about becoming an integral part of a supportive, growth-oriented collective. When you partner with Mindful Systems Co., you gain:
- Meaningful Work: Contribute directly to the growth and ease of inspiring female-founded businesses, seeing the tangible impact of your work.
- Diverse & Engaging Projects: From backend systems organisation and tech implementation to website design support, team management, and strategic project oversight – your skills will be continually challenged and expanded.
- A Culture of Respect & Transparency: Work within a team that values your contributions, communicates openly, and fosters a genuine sense of partnership.
- Professional Growth: We believe in continuous learning. You'll gain exposure to a variety of business models and learn new skills, tools, and strategies.
- Supportive Leadership: I'm dedicated to providing clear guidance, constructive feedback, and the resources you need to excel. You're not just a cog in the machine; you're a valued expert.
- Flexibility & Autonomy: While we work as a cohesive unit for our clients, we understand the nature of remote work and trust our team members to manage their time effectively to deliver exceptional results.
Join our team and let's grow together
If our values resonate with you, and you're ready to bring your expertise to a team that's genuinely changing the game for female entrepreneurs, we invite you to explore opportunities with Mindful Systems Co. We're building a team of the best, and we believe that together, we can empower more women to build businesses with profound ease, renewed energy, and unstoppable momentum.